Special Event Permit – Applicant Information Letter
Post Submission Procedures and Review Process
Thank you for submitting your Special Event Permit application to the Hocking County Emergency Management Agency (EMA). This letter explains the steps that occur after your application is received and outlines what you, as an event organizer, should expect throughout the review and approval process.
Confirmation of Submission
Once your application is received, EMA performs an initial intake review to verify that all required documentation has been provided. This includes your event description, estimated attendance, site and traffic control plans, proof of insurance, and cleanup/waste management plan. If any elements are missing, EMA will notify you and request additional materials before the review process can continue.
Review Timeline & Classification
Event applications are reviewed based on county mandated submission timelines which is 90 days prior to the event. These timelines help county agencies coordinate resources, review safety requirements, and ensure compliance with local regulations.
Stakeholder Review & Agency Coordination
After the initial screening, EMA distributes your application to relevant county departments. This collaborative review ensures the event meets all safety and logistical requirements. Stakeholders may request clarifications, adjustments, or additional information as needed.
Consolidated Review & Approval Recommendation
Once all agency feedback is received, EMA compiles the information into a coordinated recommendation. Depending on event scale or complexity, the application may be forwarded to the Hocking County Board of Commissioners for final review, as permitted under the county’s adopted special event regulations.
Your application will receive one of the following determinations: Approved or Denied
Final Meeting & Permit Fee
For larger events or those requiring extensive coordination among agencies, EMA may request a final meeting with the event organizer. During this meeting, officials review required safety measures, road closure plans, emergency response access, and any other conditions of approval.
Once approved, you will receive instructions for completing the required permit fee payment. Your official permit is issued only after payment is received.